Legal Coordinator

Ryan Specialty is looking for a Legal Assistant to join our Chicago team. We are a fast-paced, energetic, and rapidly growing organization that offers a great opportunity for someone interested in further developing their career. Ryan Specialty has been named one of America’s Most Loved Workplaces by Newsweek and has been named 2023 Top Insurance Employer by Insurance Business America.

Position Summary

The ideal candidate will have demonstrated exceptional skill and delivered high impact service in a role at a complex, high-performance organization that requires organizational and data entry skills as well as proficiency with technology applications and platforms. The successful candidate will be able to anticipate and provide the appropriate level of support to the attorneys on the Market Agreements Team as needed. The individual will be comfortable applying a high degree of independent judgment, initiative, and knowledge to resolve complex challenges within the business context. Additionally, the ideal candidate will have outstanding oral and written communication skills, as well as the ability to work with others in a fast-paced, high volume, and constantly evolving environment with strong attention to detail, and a focus on planning and client service. The role requires superior time-management and organizational skills. This role will support multiple team members in performing legal functions, as well as business units within the larger organization. The candidate should have experience with reviewing and obtaining relevant information from contracts.

Essential Functions

  • Enter agreements, amendments, addendums, exhibits, schedules and e-mails into the contract management system, create and update vendor records, and assign contract matters to attorneys for review and track tasks as necessary.
  • Track such documents to ensure that they are assigned to a reviewing attorney and properly recorded in contract management system.
  • Compile and run reports in contract management system as requested.
  • Provide assistance with initial due diligence for new markets and ongoing due diligence of current trading partners, including requesting and storing documentation, completing corporate entity applications and questionnaires, as well as following up with internal and external parties to obtain necessary documents.
  • Perform follow-ups for various information requests received from team members.
  • Analyze incoming emails to determine significance and plan appropriate response, including assigning to appropriate party.
  • Prepare responses to correspondence containing routine inquiries.
  • Recommend, develop and propose internal procedures and policies to enhance processes and relationships with internal and external parties.
  • File agreements and amendments with applicable regulatory authority.
  • Other duties as assigned.


  • Bachelor’s degree required.
  • Experience working in a legal department or law firm preferred.
  • Up to 7 years of office experience, with data entry, proficiency in the use of technology applications and platforms, and administrative experience a plus.
  • Strong oral and written communication skills.
  • Must be able to interact and communicate with individuals at all levels internally and externally.
  • Extremely organized and very detail-oriented; self-motivated and capable of working independently on multiple projects.
  • Must be able to work in a fast-paced environment with ability to handle multiple competing tasks and demands.
  • Proficiency in MS Office Suite, (Word, Excel, PowerPoint, Outlook, Teams).
  • Experience with contract drafting process and contract management software preferred.
  • Knowledge of insurance industry a plus.


Ryan Specialty is an Equal Opportunity Employer.

We are committed to building, growing, and sustaining a diverse workforce that is reflective of society throughout the entirety of the organization and throughout the insurance industry.

We strive to harness our differences and commonalities to better serve our clients, trading partners, workforce, and communities.

We aspire to cultivate a company that is both inclusive and equitable, where every employee is recognized and assessed based on their performance and contributions.

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